SCHUYLKILL TOWNSHIP
BOARD OF SUPERVISORS
MEETING DATE: September 5, 2018

Duly advertised in The Pottstown Mercury and posted at www.schuylkilltwp.com

In Attendance

Board of Supervisors

Martha Majewski - Chair, Fred Parry – Vice Chair, Jim Morrisson – Treasurer, Mark Donovan, Susan Guerette

Township Administration

William Brennan, Esq.-Township Solicitor, Madeline Harbison – Township Secretary, John Sartor. P.E.-Township Engineer

Other Township Representatives Present

Rick Beittel-President Valley Forge Volunteer Fire Company, Curt English – Schuylkill Township Planning Commission, Chief James Fetterman-Schuylkill Township Police Department,.

Appearing before the Board

Norman Vutz – Valley Forge Sewer Authority

Call to Order

The monthly public business meeting was called to order at 7:35 p.m. with the Pledge of Allegiance. The meeting was chaired by Supervisor Majewski.  Supervisor Majewski announced that an executive session was held at 7:00 p.m. on Wednesday, September 5, 2018.  Present were Supervisor Donovan, Supervisor Guerette, Supervisor Majewski, Supervisor Morrisson and Supervisor Parry. Also present were the Township Solicitor, Mr. Brennan, Special Counsel Michael Crotty, Esq. and the Township Secretary, Mrs. Harbison.  Supervisor Majewski announced that litigation matters were discussed.

Consent Agenda

  1. Approval and acceptance of the Minutes of the August 1, 2018 Board of Supervisors Regular Business Meeting.  There was no Board of Supervisors work session in August.
  2. Acceptance of all departmental, committee, commission and council reports as posted and received by the Board of Supervisors for the month of August 2018.

Upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the Consent Agenda.

Board Member Reports

Schuylkill Township Police Department – Supervisor Parry commended three of Schuylkill Township’s police officers, Officer James Deoria, Officer James Hennessey and Officer Christopher Mignogna for services rendered to residents as reported to the Board of Supervisors in emails from those residents.

Phoenixville Regional Planning Committee (“PRPC”) – Supervisor Donovan reported that the PRPC Regional Comprehensive Plan public workshop was held on August 29, 2018.  About 60 people attended and a lot of constructive feedback was offered.  The PRPC will review the public’s comments for incorporation into the draft Regional Comprehensive Plan. 

Environmental Advisory Council (“EAC”) – Supervisor Majewski reported that the EAC is starting a Spotted Lanternfly project in the township targeting township-owned properties.  They will be surveying these properties to identify Tree-of-heaven (Ailanthus altissima) plants.  Tree-of-heaven, also known as ailanthus, Chinese sumac, and stinking sumac, is a rapidly growing, invasive, deciduous tree. Spotted Lanternfly is particularly attracted to Tree-of-heaven.  The EAC is also cataloging invasive plants found in the Pickering Preserve and will present a proposed management plan to the Township at a later date.  The EAC’s fall clean-up is scheduled for October 27, 2018.

Valley Forge Volunteer Fire Company (“VFVFCo”) – Supervisor Parry invited Rick Beittel, President of the VFVFCo, to address the Board regarding a substantial grant received by the fire company.  Mr. Beittel informed the Supervisors that the VFVFCo received a full funded grant award of $187,000.00 through the Assistance to Firefighters Grant Program to replace outdated and inefficient self-contained breathing apparatus equipment (“SCBA”).

Treasurer’s Report and Payment of Bills

Supervisor Morrisson, Treasurer, reported to the Board that as of August 31, 2018, the Township’s general fund shows a balance of $4,067,747.44.    Supervisor Morrisson reported that the bills for August 2018 have been reviewed and he recommended payment of these bills. 

Upon motion by Supervisor Parry, seconded by Supervisor Donovan, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the Treasurer’s Report for the period ending August 31, 2018 and authorized payment of Township bills for the period ending August 31, 2018.

Board Discussion Items

Old Business

Legal Matters

Whitehorse-Phoenixville LLC (“Wawa”) – Mr. Brennan, Township Solicitor, informed the Board that the Wawa appeal will be heard in oral arguments before Judge Bortner on September 26, 2018 in the Chester County Court of Common Pleas.

Sedgley Farm PRD Tentative Plan Application ((“Reeves”) – Mr. Brennan advised the Board that the appeal to the Board’s decision was filed on August 28, 2018.

Gray Arbitration – Mr. Brennan advised that a hearing date has been set in December.

Engineering Matters

Charlestown/Bridge/Pothouse Intersection Improvements

Mr. Sartor, Township Engineer, briefly described the construction modifications covered by the change order.  Mr. Sartor updated the Board on the project’s status, stating that the final review of all the components was completed and an email sent to the contractor last week.  The contractor should now be in the process of purchasing the equipment and materials needed for the improvements, however, Mr. Sartor cautioned the Board that there is about a 90 day wait for traffic pole equipment.

Upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved Document 00 63 63, Change Order No. 1, dated August 13, 2018 for Contract No. 16-08052 Charlestown Road/Bridge Street (SR 1019) & Pothouse Road (SR 1036) to Lenni Electric Corporation for inlet adjustment and curbline modification.

Oakwood Lane Project – Mr. Sartor told the Board that the improvements to the township’s right-of-way stormwater facilities at this location is going smoothly and explained the project consisted of the installation of a series of inlets and pipes to connect into the existing system at the intersection of Oakwood and Colonial Springs.  At this time, all the pipes in the inlets have been installed, all the underdrains and cleanouts have been installed, the trenches have been backfilled and asphalted.  Some restoration work remains to be done at the intersection of Oakwood and Colonial Springs Roads along with the sealing of the blacktop and removal of construction debris.  All work should be completed by the end of this week.  At this time, Supervisor Majewski invited public comment.

Kim Cunningham, 148 Oakwood Lane – Ms. Cunningham asked if there were any plans to extend the drainage project further along Oakwood Lane.  The Board responded that there were no plans at the moment.

Valley Park Improvements Project – Mr. Sartor reported that the construction bid documents were uploaded to the PennBid site today, September 5; Mr. Sartor thanked Mr. Curt English of Gilmore & Associates, Inc. for the preparation of the documents.  Discussion ensued regarding various construction logistic matters.  Mr. Sartor informed the Board that the tentative final completion date for this project is June 2019.

Discussion: Draft HB 2564-Providing for Small Wireless Facilities Deployment

Supervisor Morrisson summarized the bill, stating that it defines the degree of control local municipalities will have over the deployment of these facilities which are in effect miniature cell towers which may be fixed to existing utility poles or onto new poles.  Supervisor Morrisson advised the Board that in his opinion local municipalities should draft ordinances sooner rather than later to regulate these distributed antenna system facilities.  Supervisor Morrisson recommended that the Board contact Representative Warren Kampf to obtain a briefing on this bill.  The Board instructed the Township Secretary to contact the Representative’s office.

New Business

Advertisement for 2018/2019 Equipment Rental and Snow Removal Contract Bids

Upon motion by Supervisor Parry, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized advertising a request for bids for the township’s 2018/2018 equipment rental and snow removal contract.

Appointment of Third Party Consultant for Building Inspection, Plan Review and Code Enforcement

Upon motion by Supervisor Parry, seconded by Supervisor Donovan, and unanimously passed, the Board of Supervisors of Schuylkill Township appointed LTL Consultants, Ltd. (“LTL”) of Oley, PA as the Schuylkill Township third party consultant for on-call building inspection, plan review and code enforcement services per the terms of the LTL proposal to Schuylkill Township dated August 28, 2018.

Hunting Privileges in Pickering Preserve

Supervisor Morrisson moved to award Pickering Preserve hunting privileges to Whitetail Associates, Supervisor Parry seconded.  Discussion ensued regarding the two applicants for hunting in the Preserve, those being Suburban Archers and Whitetail Associates.  The motion did not pass.

Upon motion by Supervisor Parry, seconded by Supervisor Guerette, and passed, with Supervisor Morrisson dissenting, the Board of Supervisors of Schuylkill Township approved and authorized deer archery hunting (Antlered and Antlerless) by Suburban Archers, a 5 member hunting group, , solely within the boundaries of township-owned Pickering Preserve from September 15 - November 24, 2018 and December 26, 2018 - January 26, 2019 under the rules and regulations of Schuylkill Township and the Commonwealth of Pennsylvania Game Commission.

Addition to Schuylkill Township Police Department Standard Operating Procedures (“SOP”)

Supervisor Parry briefly described the new SOP which establishes a temporary light duty classification.  Discussion ensued regarding the SOP and the advisability of adopting it.

Upon motion by Supervisor Parry, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township approved the adoption of the Schuylkill Township Police Department Light Duty Standard Operation Procedures as written except for certain minor formatting changes noted by Supervisor Morrisson, those being moving the definition of “light duty” to the front of the document and omitting the Roman numeral with no heading.

Resolutions / Ordinances

Resolution 2018-12: Workers Compensation Physicians List

Resolved upon motion by Supervisor Parry, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township does hereby adopt and approve Resolution 2018-12 providing for designated health care providers for Schuylkill Township’s Workers Compensation Program as provided through Brickstreet Insurance Company; said adoption to be retroactive to August 31, 2018.

Resolution 2018-13: Adopting and Approving an Amendment to the Valley Forge Sewer Authority (“VFSA”) Articles of Incorporation

Resolved upon motion by Supervisor Parry, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township does hereby adopt and approve Resolution 2018-13 to amend the Articles of Incorporation of the VFSA, said amendment to increase the term of existence of the VFSA for a period ending on December 31, 2068.

Advertisement of Proposed Ordinance No. 2018-02: Amending Chapter 340, Vehicles & Traffic, of the Schuylkill Township Code

Upon motion by Supervisor Parry, seconded by Supervisor Donovan, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized advertising proposed Ordinance No. 2018-02; Amending Chapter 340, §340-17 to include a stop sign intersection on S. Spring Lane and §340-17 prohibiting certain classes of vehicles on Mill Road.

Advertisement of Proposed Ordinance No. 2018-03: Amending Chapter 18, Environmental Advisory Council

Upon motion by Supervisor Morrisson, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized advertising proposed Ordinance No. 2018-0e; Amending Chapter 18, §18-3. Membership. to increase the membership from 7 members to 7 members and 2 two non-voting alternates.

Subdivision / Land Development

Nothing to report.

Additional Business

September 27, 2018 Work Session Agenda

Meeting of the Conservation Subdivision Ordinance Committee at 7:00 p.m.

Announcements

  • Whitehorse-Phoenixville LLC (“Wawa”) will appear before the Schuylkill Township Zoning Hearing Board on September 10, 2018
  • The annual Schuylkill Township Police Department Community Meeting is on September 13, 2018 at the Phoenixville Country Club.
  • Valley Forge Volunteer Fire Company’s annual Spaghetti Dinner is on September 16, 2018 at the main station.
  • Medal of Honor Grove Fall Clean-up is on Saturday, October 6, 2018.
  • Schuylkill Township’s EAC Coastal Cleanup Initiative is on Saturday, October 27, 2018.

Public Comment

Mr. Edward Brennan, 306 Buckwalter Road, reported that he has seen spotted lanternflies on his property.  He also endorsed the Board’s decision to appoint LTL Consultants, Ltd. as the Township’s third party building/zoning consultant.

Ms. Kim Cunningham, 148 Oakwood Lane, noted that she has 7 infested Trees-of-heaven on her property and has engaged a company to treat the trees.  Ms. Cunningham said this company has been working with Penn State Extension regarding the lanternfly infestation and offered to share the company’s information with the township.

Executive Session

An executive session was called to order at 8:40 p.m. upon motion by Supervisor Majewski, seconded by Supervisor Guerette and passed.  Present were Supervisor Donovan, Supervisor Guerette, Supervisor Majewski, Supervisor Morrisson and Supervisor Parry. Also present were the Township Solicitor, Mr. Brennan and the Township Secretary, Mrs. Harbison.  The public meeting resumed at 9:13 p.m.  Supervisor Majewski announced that personnel matters were discussed.

Resolution 2018-14: Recognition of Distinguished Service by Fred K. Honigman, Ph.D. (Posthumous)

Resolved upon motion by Supervisor Morrisson, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township does hereby adopt and approve Resolution 2018-14 formally acknowledging and extending its profound appreciation, posthumously, to Fred K. Honigman, Ph.D. for his many years of dedicated service to Schuylkill Township and to its residents.

Resolution 2018-15: Appreciation for Outstanding Public Service by Mary R. Bird

Resolved upon motion by Supervisor Morrisson, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township does hereby adopt and approve Resolution 2018-15 expressing its sincere appreciation to Mary R. Bird for her time-honored legacy of dedication, enthusiasm, and outstanding public service given to Schuylkill Township for the past twenty-two years.

Upon motion by Supervisor Donovan, seconded by Supervisor Guerette, and passed, with Supervisor Parry dissenting, the Board of Supervisors of Schuylkill Township does hereby authorize informing Mr. David Woglom of the Board’s approval of the appointment of Edward M. Mentry, Jr. as Manager for Schuylkill Township contingent upon passing a background check and his acceptance of an employment contract.

Adjournment

There being no further business before the Board, the meeting was adjourned at 9:15 p.m. upon motion of Supervisor Morrisson, seconded by Supervisor Guerette and unanimously agreed by the Board of Supervisors of Schuylkill Township.

Next Board of Supervisors’ Meeting

Board of Supervisors Work Session................................... Thursday September 27, 2018 at 7:00 pm.

Board of Supervisors Regular Business Meeting................. Wednesday October 3, 2018 at 7:30 pm

Respectfully submitted,

Madeline Harbison
Township Secretary